At KSM Consulting Limited (“we”, “us”, or “our”), we are committed to protecting and respecting your privacy. This policy explains how we collect, use, and protect the personal information you provide to us through our website theksma.co.uk and during the course of our services.
We are registered with the Information Commissioner’s Office (ICO) under registration number: [Insert ICO Number].
1. Information We Collect
We may collect and process the following data about you:
- Personal Identification: Name, job title, and company name.
- Contact Information: Email address, telephone number, and postal address.
- Financial Data: If you engage our services, we may require National Insurance numbers, UTR numbers, bank details, and payroll information to fulfill our contractual obligations.
- Technical Data: IP address, browser type, and operating system (collected automatically via cookies to improve site performance).
2. How We Use Your Information
We use your data for the following purposes:
- Service Delivery: To prepare accounts, tax returns, payroll, and other agreed services.
- Communication: To reply to your enquiries and provide customer support.
- Legal Compliance: To comply with our obligations under UK tax laws and Anti-Money Laundering (AML) regulations.
- Internal Records: For administrative purposes and invoicing.
3. Legal Basis for Processing
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
- Contractual Obligation: We need it to perform the contract (e.g., filing your tax return).
- Legal Obligation: We are required by law to keep certain records for HMRC.
- Consent: You have given clear consent for us to process your personal data for a specific purpose (e.g., subscribing to a newsletter).
4. Who We Share Your Data With
We treat your data with strict confidentiality. We may share your information with:
- HMRC & Companies House: To fulfill statutory filing requirements.
- Software Providers: Third-party cloud accounting platforms (e.g., Xero, QuickBooks) used to manage your accounts.
- Regulators: The ACCA or other professional bodies if required for compliance reviews.
We never sell your data to third parties for marketing purposes.
5. Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way. Access to your personal data is limited to those employees and partners who have a business need to know.
6. How Long We Keep Your Data
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. typically, tax records are kept for a minimum of 6 years in line with UK law.
7. Your Data Protection Rights
Under data protection law, you have rights including:
- Your right of access: You have the right to ask us for copies of your personal information.
- Your right to rectification: You have the right to ask us to rectify personal information you think is inaccurate.
- Your right to erasure: You have the right to ask us to erase your personal information in certain circumstances.
- Your right to object to processing: You have the right to object to the processing of your personal information in certain circumstances.
To exercise any of these rights, please contact us at info@ksmconsulting.com.
8. Use of Cookies
Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. You can choose to accept or decline cookies through your browser settings.
9. Contact Us
If you have any questions about this privacy policy or our data practices, please contact us:
- Email: info@theksma.co.uk
- Phone: +44 (0) 208 672 3411
- Post: 984A Garratt Lane, London, SW17 0ND